At Olive Brooks Bookkeeping, I help small business owners get clear, reliable financial information so they can make confident decisions, grow with intention, and keep more of what they earn. My services are designed to support healthy profitability, reduce stress, and help you stay prepared for tax time—no matter what industry you’re in.
Although I’m based in Westminster, MD just outside of Baltimore, I support businesses across the United States through secure, cloud‑based tools. QuickBooks Online is at the center of my workflow because its flexibility, integrations, and reliability make it a strong fit for a wide range of industries—from service providers and online businesses to construction companies and general contractors.
I bring a systems‑driven, detail‑focused approach to bookkeeping that helps business owners stay organized and financially grounded. With a background in managing complex projects and improving workflows, I know how to create structure, streamline processes, and keep financial information accurate and easy to understand.
For construction and general contracting businesses, I offer additional support around job costing, project profitability, subcontractor tracking, and the unique financial challenges that come with managing materials, labor, and changing scopes. These systems help contractors stay on top of cash flow, understand which jobs are truly profitable, and maintain clean books for lenders, clients, and tax professionals.
Across all industries, I’ve developed dependable bookkeeping systems that save time, reduce overwhelm, and keep your financials clean, consistent, and tax‑ready. My goal is to be a trusted partner you can rely on—someone who keeps your books in order so you can stay focused on serving your clients and growing the business you’ve worked hard to build.
When we work together, you can expect accuracy, transparency, and steady support every step of the way. I take pride in helping business owners feel confident in their numbers and secure in their financial foundation.
About Olive
Hi, my name is Olive Brooks, and I am a bookkeeper in Westminster, Maryland just outside of Baltimore. With today’s cloud-based technology, I’m able to support small business owners across the country, managing their bookkeeping so they can stay focused on growing their business.
I have a genuine passion for helping people—especially when they feel unsure about where to begin. I’ve always believed that small businesses keep our economy strong—and I love supporting them (especially when it comes to shopping). I’m committed to helping owners succeed by organizing their bookkeeping and using smart tax strategies that help them earn more and keep more.
I was born in the Philippines and immigrated to the United States with my parents and siblings to pursue new opportunities. I proudly became a U.S. citizen at 15. Today, I call Westminster, Maryland home, where I live with my husband, Steve. We’ve been blessed with two wonderful children, Jay and Maddie, who have grown into remarkable adults.
Building a Stronger Business, Together
How I work with you to support your growth
As we work together, you can choose the bookkeeping and accounting services that align with your goals:
• Transaction Recording & Categorization: Accurate entry and coding of all bank and credit card activity, plus clean, reliable reconciliations.
• Accounts Receivable Support: Recording payments, monitoring outstanding invoices, and ensuring timely follow‑ups.
• Accounts Payable Management: Recording, coding, and tracking vendor bills so payments stay organized and on schedule.
• Bookkeeping Clean‑Up: Bringing messy or outdated books back to accuracy, clarity, and confidence.
• Monthly Financial Statements: Easy‑to‑understand reports that help you make informed decisions.
• Custom Management Reports: Trend tracking and deeper insights tailored to your business needs.
• 1099 Preparation: Collecting vendor information and preparing accurate year‑end 1099 filings.
Discover how much easier running your business can be with bookkeeping consulting tailored to you. I’ll help you work through financial challenges with clear, customized solutions and steady, knowledgeable support.
Understand exactly where your money is going — and which jobs are truly profitable. Includes:
· Tracking labor, materials, subcontractors, equipment, and overhead
· Assigning expenses to the correct job or phase
· Budget vs. actual reporting
· Profitability insights for better bidding and planning
Who this is for: Contractors who want to stop guessing and start knowing what each job really costs.
Subcontractor & Vendor Management
Stay compliant and keep projects moving without paperwork headaches. Includes:
Collecting and tracking W‑9s
Managing subcontractor invoices and payments
Tracking lien waivers
1099 preparation and compliance
Who this is for: Businesses working with multiple subs and vendors who need clean, organized records.
Materials & Purchase Tracking
No more lost receipts or mystery charges. Includes:
Recording materials purchases by job
Matching receipts to invoices
Tracking change orders and cost impacts
Monitoring markup and margin on materials
Who this is for: Contractors who want accurate job costs and fewer surprises at month‑end.
Progress Invoicing & Draw Management
Get paid on time with clean, accurate billing. Includes:
Progress invoicing (AIA style available)
Tracking retainage
Managing draw schedules for bank‑funded projects
Organizing documentation for inspections and lenders
Who this is for: Contractors who need structured, timely billing that keeps cash flow steady.
Cash Flow & Project Pipeline Management
Plan ahead with numbers that reflect your real workload. Includes:
Cash flow forecasting
Tracking upcoming payables and receivables
Monitoring deposits, retainage, and final payments
Who this is for: Contractors who want to stay ahead of cash needs and avoid surprises
Monthly, Quarterly & Year-End Support
Consistent, reliable bookkeeping that keeps your business running smoothly. Includes:
Monthly reconciliations
Construction‑focused financial reporting
Year‑end preparation
CPA collaboration
Who this is for: Contractors who want ongoing support and tax‑ready books.
Construction Bookkeeping Services
Accurate. Organized. Built for the way contractors actually work.
Construction bookkeeping isn’t like regular bookkeeping — and you shouldn’t be treated like a regular business. Your jobs are complex, your cash flow moves with the project schedule, and your books need to reflect what’s happening in the field.
I help contractors, remodelers, and construction businesses stay organized, profitable, and confident with numbers they can trust.
Job Costing & Project Profitability
Schedule a time with me
Ready to grow your business? Book a free consulting session in just a few clicks, and let’s begin your journey toward greater clarity and success.
